Entry Form - Best Managed Association Conference

What the Judges are looking for:

This award is given to the most successful association conference managed by a 3rd party. Judges will be looking for innovation, expertise and success in all areas including the following:

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Background Information

Event Title
Date of Event
Location
Company
Website Address

Names of key staff involved in the event

Project Manager
Marketing
Sales
Operations

Name and contact details of person submitting entry

First Name          
Surname
Company Name
Job Title
Address
Postcode
Email Address
Tel. Number

PLEASE ANSWER THE FOLLOWING QUESTIONS USING THE MAXIMUM WORD ALLOCATIONS INDICATED

1) Please give some background to the conference including an indication of performance in any previous years and how long the event has been managed by a 3rd party. Give details of the audience and insight into why they should attend. Outline any specific goals or targets you had in mind out the outset. MAX 300 WORDS.


Word count: 0/300

2) Please describe how you worked with the association to ensure strong communication between all parties involved in the event. MAX 200 WORDS.


Word count: 0/200

3) Please describe how you worked with sponsors (and exhibitors, if relevant) to develop creative sponsorship packages which met their objectives and made the event more effective. MAX 200 WORDS.


Word count: 0/200

4) Please outline your marketing strategy including any novel approaches or techniques you used to promote the event, including key partnerships with 3rd parties, direct and online marketing and the use of social media. MAX 200 WORDS.


Word count: 0/200

5) Please describe the features of the event which made it so beneficial for delegates as well as the association itself. How did you manage to successfully implement these? MAX 200 WORDS.


Word count: 0/200

6) Please outline the success of the event in terms of the audience size and profile as well as feedback from members, delegates, speakers and sponsors and any other criteria you use to measure the success of an event. Also outline these results against any targets you set at the outset or against previous years. MAX 200 WORDS.


Word count: 0/200

7) Please give any other information regarding the event which you think would help convince the judges that this conference should win “Best Managed Association Conference”. MAX 200 WORDS.


Word count: 0/200

Supporting Material

Please provide the following supporting information if not already included above:

  1. An image to portray the entry on the Conference Awards website if nominated (e.g. the logo, brochure front cover, a picture from the event etc.)
  2. A pdf of the conference brochure / agenda
  3. A one page summary of your key performance indicators for the event e.g. revenue vs. target, ROI figures etc. including previous years
  4. A one page summary of feedback from members, delegates, speakers, or sponsors

In addition you may send up to 2 further A4 pages of any other supporting material. Examples of what you might wish to include are as follows:

  1. A sample of an html email or other marketing material
  2. A sponsorship prospectus or any other sales material
  3. A profile of the delegates who attended
  4. Pictures from the event

Attached files must be no larger than 1.5MB each, documents must be in .pdf or .doc (word) format, images must be in .jpg or .gif format.

If you wish to send any files larger than 1.5MB please email them directly to hugo@conferenceawards.co.uk

Attach File 1

Attach File 2

Attach File 3

Attach File 4

Attach File 5

Attach File 6


Entry fees are: £150 plus VAT

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If you are having any technical difficulties submitting your form please contact hugo@conferenceawards.co.uk